Tips on managing your professional stock
Welcome to Shortcuts Top Tips. Each
month we send out some top tips that are business
focused and offer advice on what salons can do
to improve their bottom lines. So sit back and
salons manage their professional stock usage more
effectively? Professional stock can often be hard
to track and it can become a costly area for the
business if not closely managed. Many different
issues can soon become common place:
stock of specific lines
and spas can manage their professional stock more
effectively then they will reduce wastage and
improve their cash flow, which in present circumstances
is a welcome relief!
can be nothing more frustrating, for a salon owner,
than seeing discarded colour tubes that are only
half used or not having the most popular treatment
as you have run out of stock.
professional stock usage is all about processes.
Having the correct procedures in place that your
staff follow will make managing your professional
stock so much easier. Below are some ideas on
what salons can do to ensure that costs are controlled
and sufficient stock is always on hand.
much do you use? – How
much stock do you use on the salon floor? Salons
should be using less than 10% of their overall
stock on the salon floor.
a stock bin – this
may sound obvious but there should be a stock
bin where everyone gets rid of empty tubes. If
there is only one place where they are discarded,
then this makes managing your usage so much easier,
as you can count what you are using each day.
your tubes in a box – once
a tube is empty, place back in its box and put
in the stock bin. Therefore there should be only
one open box with a tube visible at any point.
records – If you
use Shortcuts you should scan all stock out on
a daily basis at the point of sale using “Business”
as the client record that the stock is attributed
to. If you use a paper based records then ensure
that you log all outgoing professional stock to
retail stock – Once
professional products are scanned out to “Business”
the physical bar code on the product should be
marked through with a black marker pen or use
a salon sticker inserted over the barcode. This
then indicates this item has been accounted for
and cannot be resold!
Once empty, the staff should then return the product
to the stock bin as a security measure. The manager
will already know this has been allocated and
will then discard. Visual audits can easily be
carried out on the staff stations to ensure the
barcode is marked and the proper procedure has
permission – All
stock for salon use should be scanned out by the
manager as requested by staff. This way, with
only one person managing the process, helps ensure
that procedures are followed.
these steps salons and spas should be able to
control their stock usage and their cash flow.
This will help reduce wastage and shrinkage
Optics – make
sure your salon only uses as much as it needs
for colour. The colour optics give a whole new
meaning to optics, rather than full of gin or
rum the colour optics are full of colour! This
way you know how much colour you use for each
and every client, and not a drop is wasted!
wastage glass jar –
is something that is great to use only once in
a while (for health and safety reasons) when you
think there is too much waste! At the end of the
chosen day go through the empty tubes and containers
and pour and scrape the remnants in to a glass
jar. This will clearly demonstrate how much is
being wasted, and in turn encourages the staff
to get more out of each tube.
Smith, co-owner of the Colour Room shares her
top tip on how salons can stay on top of managing
their professional stock use!
I can ensure there is minimal wastage and shrinkage
therefore our stock costs are tightly controlled.
What’s more I can access this data whenever I need
and it literally takes seconds!”
Your Figures Right!
costs and maximising profit from stock is
a priority at The Colour Room. Professional
Stock usage can be a bottomless pit if not
tightly controlled. We find that if we have
the correct information to hand then it
is easily controlled and monitored and when
there are discrepancies’ these can be investigated.
exactly which products and the exact quantities
that are being used on the salon floor,
which products are going ‘missing’ or where
there is an unacceptable amount of usage
or wastage that does not tie in with sales
figures, we can then take the appropriate
action. Without this information I would
find it impossible to track professional
Have you got a tip you want to share with other
salon owners? Why not get in touch and email firstname.lastname@example.org with your tip!
if you have Shortcuts Software you can look
up the Professional Stock Usage Report in
Shortcuts, this will give you all the facts
and figures so you can make sure what you
are using is in line with your services in
Remember wat out for next
month’s top tip from Shortcuts!